Tag Archives: groups

Get all Groups and Users in a Site Collection or Web

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Recently a user contacted me asking how to get all the groups and users in a site and subsites.

Both example will output to the C:\ drive of the server.

This script will output all the groups and user from the root of a site collection and all the subsites.

$site = Get-SPSite "http://sharepointed.com"

$userOutput = @()

foreach($subWebs in $site.AllWebs)
{
Write-Host $subWebs.Title

$groups = $subWebs.sitegroups

foreach($group in $groups)
{
$object = New-Object PSobject
$object | Add-Member -Name ‘Web URL’ -MemberType Noteproperty -Value $web.URL
$object | Add-Member -Name ‘Web Title’ -MemberType Noteproperty -Value $web.Title
$object | Add-Member -Name ‘Group’ -MemberType Noteproperty -Value $group.Name
$userOutput += $object

foreach($userG in $group.users)
{
$object = New-Object PSobject
$object | Add-Member -Name ‘Web URL’ -MemberType Noteproperty -Value $web.URL
$object | Add-Member -Name ‘Web Title’ -MemberType Noteproperty -Value $web.Title
$object | Add-Member -Name ‘Group’ -MemberType Noteproperty -Value $group.Name
$object | Add-Member -Name ‘Account’ -MemberType Noteproperty -Value $userG.Name

$userOutput += $object
}
}
}

$userOutput | export-csv c:\site_collection_$(get-date -f yyyy-MM-dd-hhmmss).csv -notypeinformation

 

This script will output all the groups and users from a single web.

$web = Get-SPWeb "http://sharepointed.com/sites/taco/SubSite"

$userOutput = @()

$groups = $web.Groups
$users = $web.Users

#get groups and users in the groups
foreach($group in $groups)
{
$object = New-Object PSobject
$object | Add-Member -Name 'Web URL' -MemberType Noteproperty -Value $web.URL
$object | Add-Member -Name 'Web Title' -MemberType Noteproperty -Value $web.Title
$object | Add-Member -Name 'Group' -MemberType Noteproperty -Value $group.Name
$userOutput += $object

foreach($userG in $group.users)
{
$object = New-Object PSobject
$object | Add-Member -Name 'Web URL' -MemberType Noteproperty -Value $web.URL
$object | Add-Member -Name 'Web Title' -MemberType Noteproperty -Value $web.Title
$object | Add-Member -Name 'Group' -MemberType Noteproperty -Value $group.Name
$object | Add-Member -Name 'Account' -MemberType Noteproperty -Value $userG.Name

$userOutput += $object
}
}
#get users not in groups
foreach($user in $users)
{
$object = New-Object PSobject
$object | Add-Member -Name 'Web URL' -MemberType Noteproperty -Value $web.URL
$object | Add-Member -Name 'Web Title' -MemberType Noteproperty -Value $web.Title
$object | Add-Member -Name 'Group' -MemberType Noteproperty -Value ""
$object | Add-Member -Name 'Account' -MemberType Noteproperty -Value $user.Name

$userOutput += $object
}

$userOutput | export-csv c:\web_$(get-date -f yyyy-MM-dd-hhmmss).csv -notypeinformation

Use PowerShell to Create SharePoint Groups

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Simple enough, needed to create a few SharePoint groups and thought PowerShell would be the best answer.


$SiteUrl = "http://sharepointed.com/sites/a"
$Web = Get-SPWeb $SiteUrl

$description = “Super cool stuff”
$permissionLevel = “Read”

$groups = “Group A”, “Group B”, “Group C”

foreach($groupName in $groups)
{
$web.SiteGroups.Add($groupName, $web.SiteUsers[“domain\SomeUser”], $web.SiteUsers[“domain\SomeUser”], $description)
$group = $web.SiteGroups[$groupName]
$roleAssignment = new-object Microsoft.SharePoint.SPRoleAssignment($group)
$roleDefinition = $web.Site.RootWeb.RoleDefinitions[$permissionLevel]
$roleAssignment.RoleDefinitionBindings.Add($roleDefinition)
$web.RoleAssignments.Add($roleAssignment)
$web.Update()
}

$web.SiteGroups.Add(name, owner, default user, description)

Parameters
name
Type: System.String
A string that represents the new group name.
owner
Type: Microsoft.SharePoint.SPMember
An SPMember object that specifies the owner.
defaultUser
Type: Microsoft.SharePoint.SPUser
An SPUser object that specifies the default user for the group.
description
Type: System.String
A string that contains a description for the group.

More details:
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.spgroupcollection.add.aspx

To get all the uses / groups from a site or web see this post:

http://www.sharepointed.com/2016/10/17/get-all-groups-and-users-in-a-site-collection-or-web/

 

create a list of groups and the users in each group

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As we all know, digging through SharePoint groups looking to see what users are in each, is no fun.

To solve this, I created a new List, and added the groups I wanted to monitor.  Then, added a little PowerShell to update a column in the List with the members in each group.

Setup:

Create a new List.

New Columns:

SPgroup 

Type: Person or Group

Allow selection of: People or Group

Users

Type: Multiple lines of text

Specify the type of text to allow: 

Update Column:

Title

Require that this column contains information: No

The PowerShell script below does the following:

Get the SharePoint Site and List.

Loop through each item in the List.

Retrieve the value of the SPgroup field.

Truncate the Users field.

Loop through the users in the SPgroup.

Update the Users field with the values from SPgroup.


if(-not(Get-PSSnapin | where { $_.Name -eq "Microsoft.SharePoint.PowerShell"}))
{
      Add-PSSnapin Microsoft.SharePoint.PowerShell;
}

$sSite = Get-SPweb "http://reinmoto.com/sites/taco"
$sList=$sSite.Lists["SP Group Permissions"]
$i = 0

foreach($item in $sList.Items)
{
	$sFieldValue = $item["SPgroup"].ToString().Split('#')[1]
	$sGroup = $sSite.SiteGroups[$sFieldValue]

	If($sGroup.Users.Count -ge 0)
	{
		$item["Users"] = ""
		$item.Update()

		foreach($usr in $sGroup.Users)
			{
				if($i -eq 0)
				{
					$item["Users"] = $usr.DisplayName
				}
				else
				{
					$item["Users"] = $item["Users"] + ", " + $usr.DisplayName
				}
				$item.Update()
				$i=$i+1
			}
		$i=0
	}
}
$sSite.dispose()

Save the PowerShell script to your server.

Create a scheduled task to run the script hourly, daily, weekly, monthly…